PROCEDURES & POLICIES FOR MAINTAINING AND UTILIZING ACADEMIC & SUPPORT FACILITIES
As per the rules and policies of the institution, all the stakeholders have fair opportunity to access and use physical, academic and support facilities like auditoriums, laboratory, library, sports complex, computers, classrooms etc. of the college.
Housekeeping and cleaning of the classrooms and all physical spaces are done on a regular basis with housekeeping logs. The requirement for repair/maintenance/troubleshooting of equipments/facilities is reported by the concerned stakeholder to the Bursar. Once approved, the request is placed in the Maintenance Register kept with the senior Superintend. When the cost of repair exceeds Rupees One Lakh, the Bursar seeks the sanction of the management committee. The Bursar/ Finance Officer verifies the register regularly and assigns the tasks to the concerned Facility Management Department (FMD). The FMD has technicians, masons, electrician cum plumbers, carpenters and housekeeping staff to ensure the maintenance and cleanliness of classrooms and related physical amenities. Once solved, the concerned trouble shooter countersigns against the respective entries. STAMS, online Academic Management System is maintained regularly by Linways Technologies, Kochi, through an annual contract.
Utilization of Extraordinary Infrastructure
To avail and utilize special physical facility/infrastructure like seminar halls, auditoriums, conference halls, a request cum proposal is placed online via a pre-event registration form to the Principal which the office verifies and forwards to Principal for approval and in turn is forwarded to the Bursar for allotment.
List of new books requested by the Head of the Department in consultation with the Department Council and the Department Faculty is submitted to the Principal once approved, the list is forwarded to the Librarian which is forwarded to the Purchase Committee. The Library is divided into four sections: General, Science, English and Self Financing (Jubilee Block). The different sections of the Library will remain open on working days from 8:30 am to 5:00 pm. The use of library and its facilities is governed by the rules of the Library.
The ICT smart classrooms and all those computer related facilities are maintained by the technically skilled experts appointed by the management.
Laboratories in departments of Physics, Chemistry, Botany, Zoology, Computer Science, Statistics, Computer Application, Visual Communication and Electronics are directly under the custodianship of respective Departments and its heads. Lab maintenance staff is responsible for regular maintenance of facilities. Rules and regulations to utilize them are displayed at the entrance of laboratories. Log Registers are maintained in every lab.
The College has a playground with 8 line 400 meter tracks, an indoor stadium and playing courts for Long Tennis, Basketball and a health gym cum physical fitness centre. Coaches for respective events have been appointed by the college. The use and training of sports facilities regularly takes place in the sports complex under the supervision of Physical Education Director with the association of Physical Education Instructors and coaches. International and national laurels in sports are proofs for efficient utilization of sports infrastructure.
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St. Thomas' College (Autonomous) Thrissur - 680 001, Kerala, India